Digital Attendance Notice
This notice explains how electronic attendance, including time-limited and rotating QR attendance, may be recorded, what information may be associated with attendance, student responsibilities, prohibited proxy attendance, technical limitations, and how attendance discrepancies may be reviewed.
Digital Attendance Notice
Version: 1.0
Effective date: 21 September 2026
1. Purpose of the digital attendance system
Digital Classroom's attendance functionality was developed to address practical difficulties associated with managing attendance in large classroom settings. Its objectives are to make attendance recording more efficient, timely, transparent, less dependent on manual processing, less susceptible to transcription error, and more resistant to proxy attendance or unauthorized recording.
The system remains subject to instructor oversight.
2. How attendance may be recorded
Depending on the course and session, attendance may be recorded through instructor entry, authenticated student self-recording, a time-limited attendance session, QR code, rotating QR code, session password, or another Moodle Attendance mechanism approved by the instructor.
3. Information associated with attendance
An electronic attendance record may include student identity, course, scheduled session, attendance status, submission timestamp, Moodle account information associated with the submission, and technical information generated by Moodle or the hosting system.
4. QR-based attendance
Some classes may use a time-limited or rotating QR code. Students must use their own authenticated Moodle account when submitting attendance.
Scanning a QR code alone does not conclusively establish physical presence. The resulting authenticated record, applicable session controls, and instructor oversight remain relevant.
5. Attendance window
An electronic attendance session may be available only for a limited period. Students are responsible for attempting attendance within the specified session period. A genuine technical difficulty should be reported promptly.
6. Student responsibilities
Students must use only their own account, record only their own attendance, follow session instructions, report genuine technical failures promptly, and provide accurate information when requesting correction.
7. Prohibited attendance practices
- Submitting attendance for another student;
- asking another student to submit attendance for you;
- sharing account credentials;
- distributing attendance passwords or QR information for unauthorized use;
- knowingly using a QR code outside the legitimate attendance process;
- manipulating network, device, software, browser, or other technical mechanisms for the purpose of falsifying attendance; or
- otherwise interfering with the integrity of the attendance system.
8. Technical limitations
Electronic attendance systems are useful administrative tools but are not infallible. Connectivity problems, device failure, expired authentication, temporary Moodle/server unavailability, or other technical circumstances may affect attendance recording.
A digital record should therefore not automatically be treated as conclusive where credible contrary evidence exists.
9. Instructor review and correction
The instructor retains authority to review attendance associated with the course. A record may be corrected or annotated where supported by confirmed technical failure, verified presence, authorized absence, incorrect submission, system error, evidence of proxy attendance, duplicate or anomalous records, or another legitimate academic or administrative circumstance.
10. Reporting a discrepancy
Students should report an attendance discrepancy as soon as reasonably possible. The report should preferably include student name, course, class/session date, approximate session time, a brief description of the problem, and a relevant screenshot or other supporting information where available.
Students must never send their Moodle password.
11. Retention of attendance information
Attendance information will be retained for the period reasonably necessary for teaching, academic administration, attendance verification, resolution of disputes, applicable University requirements, or legal obligations. A more specific retention schedule may be adopted when appropriate.
12. Status relative to official University records
Digital Classroom supports attendance management for courses taught or administered by Prof. Pankaj Goyal. It does not, by itself, alter any requirement that an official attendance record be maintained or submitted through another University process where such a process is prescribed.
13. Academic consequences
Digital Classroom attendance records may inform course-level attendance administration, but any disciplinary, eligibility, examination, or other significant academic consequence remains subject to applicable University rules and competent academic review.
14. Contact
Attendance concerns should first be directed to the course instructor. Technical issues may be submitted to:
Digital Classroom Support
Platform Administrator: Prof. Pankaj Goyal
Department of Biotechnology
Central University of Rajasthan
Email: thegoyallab@gmail.com