The Goyal Lab Classroom

Digital Classroom Privacy Policy

Version 1.0

Effective date 21 September 2026

Last updated 21 September 2026

1. About Digital Classroom

Digital Classroom is an independently developed educational platform created and administered by Prof. Pankaj Goyal for teaching, learning, course administration, communication, and digital attendance in courses taught through the Department of Biotechnology, Central University of Rajasthan.

The platform was developed in response to practical challenges associated with managing attendance and related teaching activities, particularly in large classroom settings.

Digital Classroom is presently administered by Prof. Pankaj Goyal for his academic teaching activities. It should not be interpreted as a university-wide official information system unless it is formally adopted, designated, or integrated as such by the Central University of Rajasthan.

The Goyal Lab may appear in visual branding as Prof. Pankaj Goyal's academic research-laboratory identity. It is not a separate legal or administrative operator of Digital Classroom.

2. Purpose of this Privacy Policy

This Privacy Policy explains what information may be processed through Digital Classroom, why it may be processed, how it may be used, and how users may raise questions or concerns.

3. Information that may be processed

• Name and Moodle username;
• Email address;
• Student or institutional identification information where required;
• Course enrolment information;
• Attendance records;
• Assignment, quiz, forum, activity, and course-participation information;
• Timestamps associated with login, course access, activity completion, or attendance submission;
• System-generated logs;
• Browser and device-related technical information;
• IP address or related network information where generated by Moodle, the server, or an enabled activity;
• Communications submitted through support forms; and
• Information voluntarily submitted through course activities.

Only information reasonably necessary for legitimate teaching, course administration, platform security, attendance management, or related academic purposes should be collected or used.

4. Purposes for which information may be used

• Provide access to courses and teaching materials;
• Identify and authenticate users;
• Manage course enrolment;
• Administer attendance;
• Conduct quizzes, assignments, discussions, and other learning activities;
• Communicate course-related information;
• Monitor course participation where academically relevant;
• Maintain platform security and diagnose technical problems;
• Investigate suspected misuse;
• Correct attendance or academic records where appropriate;
• Respond to support, privacy, correction, or grievance requests; and
• Maintain teaching or administrative records where reasonably necessary.

Information collected for Digital Classroom is not intended to be sold or used for targeted advertising.

5. Digital attendance information

Attendance may be recorded electronically using Moodle and the Attendance activity. An attendance transaction may contain student identity, course, class/session, attendance status, date and time, authentication information associated with the Moodle session, and relevant technical logs.

The separate Digital Attendance Notice provides more detailed information.

6. Automated processing and instructor oversight

Digital Classroom may automatically record technical events such as login activity, timestamps, activity completion, and attendance submissions. A valid attendance submission may automatically generate an attendance status according to configured session rules.

Digital Classroom is not intended to make disciplinary or other significant academic decisions solely through automated processing. Attendance irregularities, disputes, suspected misuse, and consequential academic decisions remain subject to instructor or competent University review.

7. Cookies and authentication

Moodle uses cookies and related session mechanisms required for authentication, maintaining login sessions, security, and normal operation of the platform. These mechanisms are intended primarily to provide platform functionality rather than targeted advertising.

8. Hosting and technical service providers

Digital Classroom is hosted on third-party web-hosting infrastructure. The hosting provider may process technical information necessary for hosting, security, backups, network operation, and service delivery.

Moodle is the software platform used to operate Digital Classroom. If additional external services—including analytics, artificial intelligence services, plagiarism services, external repositories, or authentication providers—are introduced later, this Policy will be reviewed and updated where appropriate.

9. Disclosure and access

Access to student and user information should be limited to persons who reasonably require it for teaching, technical administration, academic administration, security, or another legitimate purpose.

Information may also be disclosed where required by applicable law, a competent authority, applicable University procedure, a legitimate security investigation, or resolution of an academic or attendance dispute.

10. Data retention

Attendance, enrolment, course-activity, and related educational records will be retained for the period reasonably necessary for teaching, attendance verification, academic administration, resolution of disputes, applicable University requirements, or legal obligations.

Where information is no longer reasonably required, it should be deleted, anonymized, or otherwise handled appropriately. A more specific retention schedule may be adopted where University requirements or operational experience establish appropriate periods for particular categories of information.

11. Security

Reasonable technical and organizational precautions are used to protect Digital Classroom and the information processed through it. These may include authenticated user accounts, password protection, HTTPS encryption, access controls, server and application updates, activity logging, backups, role-based permissions, and security monitoring where appropriate.

No online information system can guarantee absolute security. Users must protect their own login credentials and must not provide their passwords to another person.

12. Security incidents

Where a material security or personal-data incident is identified, appropriate steps will be taken to contain and investigate it, protect affected users, preserve relevant records, and make notifications where required by applicable law or University procedure.

13. Accuracy and correction of information

Users who identify inaccurate personal or course-related information should report the issue promptly. Where appropriate and technically possible, inaccurate information may be corrected after verification.

14. User requests

Users may contact the Platform Administrator regarding questions about personal information, correction of inaccurate information, privacy concerns, account-security concerns, suspected unauthorized access, or access/deletion requests where applicable.

Such requests may be subject to academic-record requirements, applicable University procedures, and applicable law.

15. Students below 18 years

Where Digital Classroom is used by an individual below 18 years of age, processing of personal information will be handled in accordance with applicable legal and institutional requirements concerning children and minors.

16. Applicable data-protection framework

Digital Classroom is being configured with reference to the privacy, transparency, security, data-minimisation, grievance-redressal, and user-rights principles reflected in India's Digital Personal Data Protection Act, 2023 and Digital Personal Data Protection Rules, 2025. Because those provisions have a phased statutory commencement, any statutory rights or obligations referred to in this Policy apply according to the provisions legally in force at the relevant time.

17. Changes to this Policy

This Policy may be revised where necessary because of changes to Digital Classroom, introduction of new Moodle features or plugins, legal developments, University requirements, changes in hosting or external services, or identified privacy or security needs.

The current version and effective date will be displayed with the Policy. Material changes may require renewed acknowledgement through Moodle.

18. Contact